Address Selection in Letterheads
Hi Folks and a Merry Xmas to one and all
At work we have many business areas and local offices all falling under the same Organisation and rather than creating a seperate letterhead template for each (complete with our Agency logos, respective addresses, contacts, etc) I wonder whether there is any way in Microsoft Word of having the equivalent of a drop-down menu so that staff can select the specific template appropriate to their area of work/office address? All the letterheads are exactly the same except for a different office/email address and phone number.
Thanks in anticipation
Andy
Suzanne posted this at 17:55 — 26th December 2003.
She has: 5,507 posts
Joined: Feb 2000
You can add templates to the template directory and they will appear as an option. Assuming that you have everyone using a centrally served template folder, this works dandy.
Andrew_Sam posted this at 21:26 — 26th December 2003.
They have: 26 posts
Joined: Apr 2002
Hi Suzanne thanks for the reply.
"Our" problem is that as a Government Agency many IT functions are taken out of our hands and are handled centrally (*Long story but in essence our Parent Department are forcing the compulsary use of some software - Lotus Notes Shared Database Template facility - at the expense of others).
"You can add templates to the template directory and they will appear as an option".
To me yes, but our offices are split geographically (six locations) and in order that everyone would get access to this would involve the creation of shared folders etc. that our Parent IT Dept. refuse to sanction (*See above).
Rather than create what would amount to probably 20 different templates (one for each business area), all exactly the same bar contact addresses, is there an equivalent of a drop-down menu so that staff can select the specific template appropriate to their area of work/office address?
Thanks
A.S.
Suzanne posted this at 21:34 — 26th December 2003.
She has: 5,507 posts
Joined: Feb 2000
Someone will undoubtedly correct me on this, but I don't think so unless you're using something like mail merge in an unlikely, but doable way (where all documents must go through mail merge to be processed and possibly you can keep files of addresses locally instead of centrally, and have the merged parts being the location's address itself).
I'd probably go back to central Lotus dudes and say, yo, here's the problem, what's your solution? And if not that, I'd very quickly make 20 templates and call it done.
Andrew_Sam posted this at 17:53 — 27th December 2003.
They have: 26 posts
Joined: Apr 2002
Thanks Suzanne
Want to join the discussion? Create an account or log in if you already have one. Joining is fast, free and painless! We’ll even whisk you back here when you’ve finished.